CONSTITUTION OF A WORLD CLOWN ASSOCIATION ALLEY IN
THE STATE OF COLORADO
THE L.A.U.G.H. CLOWN ALLEY, INC.
Founded January 3, 2003
Name The name of this alley shall be L.A.U.G.H. Clown Alley, Inc. The L.A.U.G.H. Acronym shall stand for “Laugh Ambassadors Using Godly Humor.”
Location The Place in this state where the principle Office of the Corporation is to Be located is the City of Colorado Springs, El Paso County.
Section 1: Said corporation is organized exclusively for educational, religious, And charitable purposes, including for such purposes, the making of Distributions to organizations under Section 501© 3 of the Internal Revenue Code, or the corresponding section of any future tax code.
Section 2: The purpose of this organization (herein referred to as alley) shall be To promote, preserve and present the time-honored profession of Christian Clowning. The Alley will provide the opportunity for each member to Study the art, history, and philosophy of Christian clowning which Promotes the use and presentation of Judeo Christian values and messages Using traditional clowning skills. It will promote Christian clowning as a Clean, wholesome form of family entertainment and is dedicated to bring Smiles and laughter to persons of all ages.
Section 3: The alley shall make monetary donations or donations of clowning Services to other 501 © (3) organizations upon approval of the Executive Board.
The names and addresses of the persons who are the initial trustees of the Corporation are as follows:
Al, Colorado Springs, CO 80916
Jeanne, Colorado Springs, CO 80920
Patricia, Colorado Springs, CO, 80918
Christine, Colorado Springs, CO, 80921
Earnings No part of the net earnings of the Corporation shall inure to the benefit of, Or be distributable to it’s members, trustees, officers, or other private Persons except that the corporation shall be authorized and empowered to Pay reasonable compensation for services rendered and to make payments And distributions in furtherance of the purposes set forth in Article 3 Thereof. No substantial part of the activities of the corporation shall be The carrying on of propaganda or otherwise attempting to influence Legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political Campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, this corporation Shall not, except to an insubstantial degree, engage in any activities or Exercise any powers that are not in furtherance of the purposes of this Corporation.
Section 1: Membership shall be open to all clowns willing to adhere to this Alley’s By-laws.
Section 2: Members must pay annual dues for membership. Membership will be Prorated for the first year from the month of joining to the end of the Current membership year. Thereafter, Membership will be on a yearly Basis only. No dues will be paid until year 2003, month November.
Section 1: The Executive Board shall consist of the officers defined in the
By-laws, Article VI.
Section 2: Each office shall cast only one vote in all matters voted upon by the Executive Board.
This constitution may be amended in accordance with Article VIII of this Alley’s by-laws.
On dissolution, the active members must vote by a two-thirds majority to Liquidate assets.
Section 1: On dissolution, the remaining members of the alley may choose by a Majority vote to pass the remaining financial and/or tangible Alley assets To any new or surviving 501 © (3) Organization with the same purpose.
Section 2: On dissolution, this Alley shall donate any financial assets not passed On to another organization of same purpose to other 501 © (3) Organizations with Judeo-Christian ethics which are chosen by majority Vote.
Section 3: All recipients of asset liquidation will meet the criterion of section 501© (3) of the Internal Revenue Code, or the corresponding section of Any future federal tax code.
In witness whereof, we have hereunto subscribed our names this ______________day of _________________, 2003, in the city of ___________________________, County of _____________, STATE OF COLORADO
The L.A.U.G.H. Clown Alley, Inc.
Article I – Name
The name of this organization shall be The L.A.U.G.H. Clown Alley, Inc.,
Alley # 88339, affiliated with the World Clown Association. The acronym L.A.U.G.H. shall stand for “Laugh ambassadors using Godly humor.”
Article II – Purpose
The purpose of this organization (herein referred to as alley) shall be to promote, preserve and present the time-honored profession of Christian Clowning. The Alley will provide the opportunity for each member to study the art, history, and philosophy of Christian Clowning which promotes the use and presentation of Judeo Christian values and messages using traditional clowning skills. It will promote Christian clowning as a clean, wholesome form of family entertainment and is dedicated to bring smiles and laughter to persons of all ages.
Article III – Character of Affairs
The character of affairs which this Corporation intends to conduct are to provide educational opportunities through instruction, demonstration, various media materials, skill application opportunities, recognition, networking, and other activities as allowed under Section 501 © (3) of the Internal Revenue Code.
Article IV – Membership
Section 1. Membership in this association shall be open to all age groups. Anyone under the age of 18 years shall be considered Junior Joey’s.
Section 2. Membership year begins January 1st and dues are due no later than the March meeting. Annual dues shall be set by the Executive Board annually and prorated per month for new members only. Dues will be discounted 25% with proof of WCA membership. No dues will be required of a member after member is declared an honorary or lifetime member.
Section 3. Junior Joey’s are able to obtain regular membership but have no voting privileges. Their sponsor or an adult will be responsible for safety, makeup, transportation, and conduct of Junior Joey during the entire function.
Section 4. Honorary members shall be named at the discretion of the Executive Board.
Section 5. Lifetime membership requires a one time non-refundable fee of ten (10) times the amount of dues owed by that individual in any given year based on their WCA membership status. Lifetime membership requires adherence to all by-laws and they are subject to expulsion for violation of the Code of Ethics.
Section 6. Clowns desiring to clown at alley sponsored events must demonstrate that they have had prior training in the art of clowning or are currently participating in training. Prior to clowning at alley sponsored events, each individual must be approved initially, either in person or by a photograph and clowning resume, by any two Executive Board members and notification of approval given to Vice-President or boss clown of event for which individual will be clowning.
Article V—Code of Ethics
All members shall abide by the Code of Ethics, as specified:
Section 1. All members shall observe the following conditions of behavior while in makeup and costume:
- No member shall consume alcoholic beverages or chemical substances.
- No member shall use any type of tobacco.
- No member shall use profanity, obscenities, or suggestive behavior.
- No member will engage in inappropriate sexual behavior.
- No member will chew gum while entertaining unless it is an integral part of an act.
- Whenever possible, clown will eat and/or drink only out of view of the audience. Clowns are encouraged to drink water at anytime.
- Members shall do their best to obtain the best clown standard of make-up, costuming, personal hygiene, and properties.
- Members shall always strive to assure that their performance and behavior is in good taste and sensitive to their surroundings for the comic entertainment of others.
- No member shall interfere with other acts, events, or engage in the promotion of personal business, gain or publicity when performing for an alley event.
- Members shall abide by performance requirements of WCA and shall carry out the directives of the boss clown at alley clowning events.
- No member shall ever remove any part of his or her costume that will take away the image of being a clown in public.
Section 2. All members shall observe the following conditions of behavior in respect to one another.
- No member will engage in derogatory speech or behavior toward another member’s clown character or business unless it is a mutually pre-agreed part of an act.
- No member shall engage in comparative advertising or seek to elevate themselves or their business at the expense of another member or their business.
- Members will acknowledge the authority of the “boss clown”, who is the designated authority for the alley event.
Section 3. No alley member shall engage in any sexual misconduct at any time.
Article VI – Government
Section 1. The elected officers of the alley shall be President, Vice President, Secretary, Treasurer, and Education Coordinator. Term of these offices shall be one year, unless re-elected. These officers will comprise the Executive Board.
The officers and their specific duties shall be as follows:
President – Must be a founding member or an alley member clown for at least two years and have held an office for one year prior to running. Shall have general supervision of the affairs of the alley. He/She shall preside at all meetings of the organization and the Executive board, shall serve as an ex-officio member of all committees (except the nominating committee) and shall appoint such chairpersons as required to carry out alley activities and projects. The president shall be empowered, with the approval of the Executive Board, to 1. remove from office any elected officer or appointed chairperson who is not fulfilling the duties of his/her office satisfactorily, and to appoint a replacement and 2. expel any member continuing to violate the Code of Ethics after no more than two (2) formal reprimands for the same offense. 3. Suspend any member accused of sexual misconduct and reinstate or expel such member after matter is investigated. The President is responsible for location and needs of regular meeting. He/She is responsible for representing or designating an official representative of the alley for alley related affairs not covered in Article V Vice-President responsibilities. The President must be a member of W.C.A. or C.O.A.I.
Vice-President – Shall be a founding member or an alley member clown for at least one year prior to elections. Shall assist the President and performs the duties of the President in his/her absence. In the event the current President is unable to fulfill their duties, the Vice-President shall automatically be appointed President. Shall be responsible for all information given to the media and publicity for alley events. Shall seek events for the alley, with review by board for acceptance. Shall be responsible for overseeing all insurance requirements for events. Shall be responsible for assigning a “Boss Clown” for each clowning event. Will make all membership aware of scheduled events, via newsletter, phone tree, or email. Vice President must be a member of W.C.A. or C.O.A.I.
Secretary – Shall be a founding member or an alley member clown for at least one year prior to elections. Shall be responsible for maintaining the minutes of the regular and Board meeting and maintain a record of membership attendance at all meetings and official Alley events. By May 1 of each year, the Secretary shall submit membership lists with names and addresses of all WCA members to WCA Administration offices and any required fee for the WCA alley charter. Information will be submitted to the Executive Board for review and all signatures before mailing by April 15. Secretary will make sure members clowning for alley events have current insurance policies. Secretary will provide a membership packet to new members which includes alley constitution and bylaws. He/She will maintain all legal records and forms required for alley business not covered under treasurer’s duties. Membership to W.C.A. or C.O.A.I. is recommended but not required.
Treasurer – Shall be a founding member or an alley member clown for at least one year prior to elections. Shall collect dues, receive, deposit in the alley account and disburse all money received by the alley; shall reconcile the bank accounts with bank statements on a monthly basis; and shall submit a monthly detailed Treasurer report to the Executive Board for approval and submission to the newsletter editor for publication. The Treasurer shall close the books at year end and provide an annual financial report to the Executive Board prior to the February meeting each year. The alley’s fiscal year shall be January 1 to December 31. He/She shall submit financial records for an end of the year audit to an impartial party selected by the Executive Board at the the end of the fiscal year. He/She shall keep a current roster of paid members with identifying information including name, address, email address, phone number, and any clown association ID numbers. The Treasurer and the President must sign all alley checks. The Executive Board or the membership must approve unauthorized expenditures. All receipts for reimbursement for alley expenses must be submitted no later than six (6) weeks after the event, or forfeit payment. Membership to W.C.A. or C.O.A.I. is recommended but not required.
Educational Coordinator – Shall be a founding member or an alley member clown for at least one year prior to elections. Shall be responsible for obtaining educational program at regular alley meetings. Shall be responsible for overseeing any additional workshops or seminars designed to educate new or experienced clowns. Educational Coordinator must be a member of W.C.A. or C.O.A.I.
Section 2. Appointed positions shall be appointed by a majority vote of the Executive Board. Terms of these appointments will be one year unless re-appointed. Appointed positions are Newspaper Editor and any additional positions deemed necessary by the Executive Board for smooth alley functioning. Individuals in appointed positions will not be members of the Executive Board.
Newspaper Editor – Shall collect, assemble, and edit information, publish and distribute the monthly newsletter via email and distribution at regular alley meetings. The Newsletter will be mailed to WCA Alley Coordinator and Regional Director for our area. Members desiring a newsletter to be mailed to them must supply a self-addressed envelope with sufficient postage for each newsletter. Each Newsletter should contain information of next meeting location, list of officers and appointed positions with phone numbers, and information on events for the next 3 months. Editor has the right to accept or reject any submitted additional material. Additional appropriate information of the newsletter includes birthdays and anniversaries of members for that month, thank you notes sent, member articles and editorials, clown humor related articles from members and outside groups, list of web sites for clowning information and resources, clowning opportunities, and new balloon or face-painting ideas. Any member can submit material to be considered for publication in the newsletter.
Article VII – Meetings, Elections, and Quorum
Section 1. The regular meeting of the alley shall be held once each month. Changes and special meetings may be called at the discretion of the Executive Board with notification given by means of the newsletter, email, or phone tree.
Section 2. A nominating committee of at least three (3) members shall be elected at the September meeting. It shall be the duty of this committee to prepare a slate of officers, to ascertain their willingness to serve if elected, and to present the slate at the October meeting. The election will be at the November Meeting, at which nominations may be made from the floor.
Section 3. In the event of a vacancy of any office, the President and/or Vice President shall appoint another member to complete the year, with the approval of the Executive Board.
Section 4. Sixty percent (60%) of members present or ten (10), whichever number is smaller, constitute a quorum at regular meetings and three (3) members of the Executive Board at a Board Meeting.
Section 5. Only those members holding current membership, as evidenced by paid dues, are eligible to vote for elected officers. Ballots will be distributed to eligible members for the election of officers.
Section 6. Parliamentary Authority: The rules contained in Robert’s Rules of Order Revised shall govern the alley in all cases in which they are applicable and in which they are not inconsistent with these by-laws.
Article VIII – Amendment to the Governing Instruments
The Alley Constitution and By-laws may be amended by the following procedure:
Section 1. Any member may present a written proposal to amend the Constitution, By-laws and other governing documents to the Executive Board for review and acceptance.
Section 2. Upon acceptance of proposed change the Board will present proposal to the membership by means of the newsletter and/or at a regular scheduled meeting for discussion.
Section 3. All eligible members attending the meeting will vote on the proposed change before presenting to the membership.
Section 4. If approved, by a majority vote of the members present, the proposed change will appear in newsletter for further review by the membership with date of impending vote.
Section 5. Ratification of the new change will take place by ballot vote of current members at a regular scheduled meeting. Absentee ballots, by personal email or signed ballot, will be considered if received by the Secretary prior to vote.
Article IX – Activities
Section 1. Vice President and/or Executive Board shall decide which events to bring before the membership for alley participation.
Section 2. Alley members shall not commit the alley to any activity or event without prior approval of the Vice President or Executive Board.
Article X – Charitable Donation
Section 1. On occasion, the alley will donate clowning services or monetary donations to other 501 © (3) organizations upon approval of the Executive Board.
Section 2. All members are encouraged to submit names of potential 501 © (3) organizations to Executive Board at any time.
Section 3. Executive Board will present potential recipients of monetary donations to the full membership by means of the newsletter and/or regular scheduled meeting for discussion.
Section 4. Final approval of a financial donation will be determined by majority vote at a regular scheduled meeting.
Section 5. Executive Board shall have authority to authorize the donation of clowning services of the Alley. Any member may voice opposition in writing to a planned donation of clowning services and such opposition must be reviewed by a majority of the Executive Board prior to final approval.
Article XI – Executive Board
Section 1. Duties of the Executive Board. The duties of the Executive Board shall include, but not be limited to: review and forward governing documents of the alley; establish the agenda of all regular and annual meetings; approve the accounting practices, review reports and methods used by the Treasurer; approve the Vice President’s plans for all sanctioned events of the alley; review monthly programs and educational programs planned by the Educational Coordinator; and deal with any disciplinary issues.
Section 2. The Executive Board may, but is not required to, select one non-member to become an honorary member. Honorary members should have demonstrated significant support to the Alley.
Section 3. The Executive Board may request an increase in dues in accordance with Article VIII of the Alley By-laws.
Article XII – Alley Discipline
Section 1. If a member falls below alley performing standard, the Executive Board may recommend additional training and request member to temporarily discontinue performing at alley events until a new critiquing has occurred.
Section 2. If a member violates the Code of Ethics, the Executive Board will invite that member to discuss the issue at a board meeting prior to issuing a formal letter of reprimand. Repeat violators for the same offense will be expelled from the alley.
Section 3. If a member is suspected of sexual misconduct, the Executive Board will immediately suspend him/her and invite that member to discuss the issue at a board meeting prior to issuing reinstatement or an expulsion based upon that single incident.
Section 4. The Executive Board may request the resignation of any officer not fulfilling his/her duties of office. If resignation is not forthcoming, an officer may be removed from office by a majority vote required of the Board before any action may be taken. The position will be re-filled in accordance with Article VII, Section 3.
Article XIII – Financial
Section 1. Only cash on hand will be considered assets of the alley. Alley will not reimburse donors for materials donated to the alley.
Section 2. Members, including officers, may be reimbursed for prior approved expenses with receipts or upon approval of two officers of the Executive Board.
Section 3. Reimbursable expenses are expenses incurred for the exclusive use of the alley or exclusively incurred on the alley’s behalf.
Section 4. Executive Board may approve expenses not having prior approval if deemed beneficial to the alley and with a receipt.
Section 5. Officers will receive no compensation for performance of office duties.
Section 6. Any member or officer may be compensated for educational services, both for teaching and clowning, which is not a part of the regularly scheduled monthly Alley meeting, upon prior approval of the event by the Executive Board.
Article XIV – Dissolution
IN the event that this Alley must be dissolved, or terminated by attrition, the remaining funds shall be utilized to satisfy any accounts payable, and the balance shall be liquidated as determined by alley constitution.
In witness whereof, we have hereunto subscribed our names this ______________day of _________________, 20__, in the city of ___________________________, County of _____________, STATE OF COLORADO